Lucid Dream is a medical and scientific animation studio specializing in interactivity and purposeful play. We help life science organizations educate, train, and explain through 2D/3D animation, immersion, interaction, simulation, and serious games.
Located in the heart of downtown Durham, NC, our office at the historic American Tobacco Campus is a short walk from world-class dining and entertainment venues, the Durham Bulls Athletic Park, and the Durham Performing Arts Center (DPAC).
ABOUT THE ROLE
We are seeking a part-time (20 hours/week) passionate and talented HR & Finance Manager to oversee the financial and administrative operations of the organization. The HR & Finance Manager will be responsible for financial reporting, monitoring cash flow, invoicing, maintaining financial best practices and internal controls, as well as human resources functions, including payroll, onboarding, and managing benefits administration. The role requires someone who is methodical, detail-oriented, self-directed and has strong interpersonal and communication skills. Our ideal candidate will also be able to provide substantial personal / character references from previous employers and colleagues.
Please note this is a hybrid part-time position requiring in-office work in Durham, NC, as well as some work-from-home.
PRIMARY RESPONSIBILITIES
Financial Management (50%):
- Maintain up-to-date financial records and bookkeeping by monitoring and tracking expenditures and transactions on a monthly basis and ensuring all expenses are coded to the appropriate account, project, or classification.
- Maintain cash flow projections by monitoring bank balances and cash requirements.
- Manage accounts receivable and ensure the firm receives timely and accurate revenue by issuing and sending invoices; recording and tracking payments, and resolving any discrepancies.
- Manage accounts payable to ensure the firm makes timely and accurate required payments, including comparing account balances and proposed expenditures to historical spending, working to improve the payment and budgeting process, and communicating with vendors.
- Set up new vendor files and maintain W-9 vendor information.
- Prepare financial reports for monthly financial review with firm principals.
- Ensure employees maintain accurate, timely, and complete monthly expense reports.
- Coordinate vendor agreements and other administrative documents and processes; and maintain documents and records.
- Assist the Finance Director with reports and information to support the firm’s tax accountant with tax filings.
Human Resources (35%):
- Maintain Employee Handbook, HR policies and procedures, and coordinate with external legal and benefits partners to ensure compliance with employment laws.
- Manage, carry out, and document hiring, onboarding, and termination processes for the firm and each firm employee.
- Process monthly payroll; file monthly and quarterly payroll taxes and reports; file yearly 1099s and employee W-2s.
- Coordinate, track, and document the day-to-day processing of benefit programs, including new employee benefits, benefits changes, and terminations.
- Coordinate open enrollment, providing timely information as requested, and manage enrollment processes for all employees.
- Devise and enforce changes to HR and organizational policies through regular monitoring and implementation of industry trends.
Staff Communication & Company Culture (15%):
- Serve as liaison between vendors and staff regarding questions about payroll, finance, and other HR-related matters as necessary.
- Organize and manage the logistics for quarterly team outings, as well as bi-annual team-building events.
- Organize and manage the logistics for bi-annual whole company retreats.
WHAT YOU’LL NEED TO SUCCEED:
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5+ years of relevant work experience
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Experience with industry-standard accounting and bookkeeping systems and software tools.
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Experience with industry-standard payroll systems.
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Comfort with Google Sheets & Microsoft Excel, including basic formulas and calculations.
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Must be self-motivated and self-directed.
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High attention to detail and consistent commitment to accuracy.
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High level of integrity and dependability.
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Strong problem solving skills and the ability to exercise sound judgment and make decisions based on accurate and timely analysis.
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Strong organizational skills and time management abilities; capacity to prioritize competing responsibilities.
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Demonstrated experience in working with cross-functional teams and collaborating with a diverse range of staff, partners, and vendors.
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Excellent interpersonal, written, and oral communication skills, with a focus on empathy and fostering positive relationships with team members.
WHAT WE OFFER:
- Robust company culture committed to our core mission and values
- Amazing group of talented colleagues, and a management team dedicated to transparent leadership and helping everyone grow and thrive
- Competitive salary (commensurate with experience)
- 401(k) Retirement Plan with company match
- Responsible Paid Time-Off Policy
- Hybrid Work policy
- Parental Leave Policy (commensurate with tenure)
- Downtown Durham office with parking
- Monthly team-building events
Lucid Dream is an Equal Opportunity Employer that gives all qualified applicants consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. We are committed to creating an inclusive environment for all employees based on mutual respect. All employment is decided on the basis of qualifications, merit, and business need.
No recruiters – principals only please!